Key Dates AND Deadlines
Please refer to this page for all important dates referenced in this sponsorship and exhibition at WMS 2025 website.
| Activity | Dates |
|---|---|
| Round one of sponsorship and exhibition application booking form opens | January 2025 |
| Round one of sponsorship and exhibition application booking form closes | 31 March 2025 |
| Round one of sponsorship and exhibition application confirmation email sent | 10 April 2025 |
| Abstract submission deadline | 10 April 2025* |
| Sponsors and exhibitors information website opens | 23 April 2025 |
| Round two of sponsorship and exhibition booking form opens | 23 April 2025 |
| Draft Symposium programme deadline | 6 May 2025* |
| Round two of sponsorship and exhibition booking form closes | 30 May 2025 |
| Abstract outcome notifications | June 2025* |
| Early bird full payment and contract deadline | 4 June 2025* |
| Early bird registration ticket deadline | 5 June 2025* |
| Sponsorship and exhibition full payment and contract deadline - non-early bird | 15 July 2025 |
| Final full Symposium programme and Symposium marketing email content deadline | 23 July 2025* |
| Deadline for sponsored email shot | 30 July 2025 |
| Late breaking abstract submission opens | 1 August 2025* |
| Cancellation penalties commence. 25% due if cancelled before. 100% due if cancelled after | 2 August 2025 |
| Booth design submission deadline | 12 August 2025 |
| Digital brochure submission deadline | 13 August 2025 |
| Late breaking abstract submission deadline | 31 August 2025 |
| Symposia speaker registration deadline | 1 September 2025 |
| Exhibitor and patient advocacy group risk assessment and insurance submission deadline | 4 September 2025 |
| Sponsor and exhibitor registration deadline | 11 September 2025 |
| Symposia briefing | 11 September 2025 |
| Exhibitor lead retrieval briefing | 12 September 2025 |
| App advert banner deadline | 19 September 2025 |
| Submit Symposia app polling and Q&A | 25 September 2025 |
| Submit Symposia presentation files | 3 October 2025 |
| Exhibitor move-in date | 6 October 2025 |
| WMS 2025 Congress | 7-11 October 2025 |
| Exhibitor move-out date | 11 October 2025 |
| Symposium summary email content deadline | 21 October 2025 |
*Failure to comply with these deadlines will result in a penalty charge of £2,000 + VAT for each missed deadline.
Dates are provisional and subject to change.
Thank you in advance for your support and we look forward to collaborating with you on a successful Congress!
wms2025.com #WMS2025
WMS 2025 Sponsorship & Exhibition Manager
Rachel Lockett
Email: sponsorship@worldmusclesociety.org