SPONSORSHIP AND EXHIBITION AT WMS 2025- PRICING
Below, we have listed the details of all the sponsorship and exhibition items available at the WMS 2025 Congress. If there are any other sponsorship ideas you’d like to explore, please get in touch.
All mentioned prices are exclusive of VAT, where applicable.
| Events within the Congress | |||
|---|---|---|---|
| Sponsorship item | Number available | Cost | Inclusions |
| Industry Symposium | 6 | £84,000 |
|
| Networking Reception | 3 | £10,000 |
|
| Networking Dinner | 2 | £40,000 |
|
| Congress morning coffee breaks | 1 | £20,000 |
|
| Exhibition space and Patient Advocacy Groups | |||
|---|---|---|---|
| Sponsorship item | Number available | Cost | Inclusions |
| Exhibition space | 31 | From £5,000 | A maximum of one stand per global organisation which includes any subsidiaries, parent companies, or affiliated organisations. Please see the exhibition space section for details of what is included and the size of the stands available.
|
| Patient advocacy group | 12 | More information about our patient advocacy groups will be released shortly. | |
| Marketing opportunities | |||
|---|---|---|---|
| Sponsorship item | Number available | Cost | Inclusions |
| Digital brochure double page* | - | £2,200 |
Please see the Marketing Opportunities section for more information. |
| Digital brochure full page* | - | £1,650 | Please see the Marketing Opportunities section for more information. |
| Digital brochure half page* | - | £1,100 | Please see the Marketing Opportunities section for more information. |
| Digital brochure quarter page* | - | £550 | Please see the Marketing Opportunities section for more information. |
| Exclusive email shot* | 5 | £3,000 | Content is subject to approval and will be sent by the WMS on behalf of the sponsor to delegates who have given consent to receive marketing emails in the registration process only. Three weeks’ lead time is required to process. |
| App advert banner* | £3,000 | Rotating banner advertisement on the app home screen. Includes recognition in the list of sponsors, in the app, platform, and website. |
|
| Social media opportunity | 5 | £1,500 | More information on this exciting new initiative will be provided in the updated version of the sponsorship and exhibition at WMS 2025 website. |
| Promotional opportunities | |||
|---|---|---|---|
| Sponsorship item | Number available | Cost | Inclusions |
| On-site badge registration kiosks | 1 | £30,000 |
Please see the Promotional Opportunities section for more information. |
| Meeting pods | 3 | £10,000 |
Please see the Promotional Opportunities section for more information. |
| Charging stations | 1 | £10,000 |
Please note that this is subject to change. |
| Photo booth at networking dinner | 1 | £16,000 | More information on this exciting new initiative will be provided in the updated version of the sponsorship and exhibition at WMS 2025 website. |
| Meeting opportunities | |||
|---|---|---|---|
| Sponsorship item | Number available | Cost | Inclusions |
| Meeting rooms | TBC | TBC | Meeting rooms are available for booking for the duration of the Congress. Catering and AV can be ordered through the venue at the sponsor's own cost. |
EVENTS WITHIN THE CONGRESS
- the Symposium programme is subject to approval by the WMS Programme Committee
- the Symposium emphasis should be educational and related to a topic pertinent and of interest to the field of neuromuscular disorders that has not recently been highlighted
- the inclusion of purely promotional content is discouraged
- we advise that you provide the topic in addition to any novel, innovative or interesting ideas you will bring to the WMS 2025 Congress ie. new speakers, and practical application of treatments. Providing as much information as possible at this stage will greatly assist the Committee during the selection process.
To align with the aims of the WMS Equity, Diversity and Inclusion Committee, key initiatives that the WMS Programme Committee will review for consideration will be racial diversity, gender balance, geographic representation, career stage, frequency of previous invitations, balance of disciplines represented in invited speakers and moderators.
These are guidelines and will continue to evolve. They aren’t intended to be restrictive or prohibitive for sponsors but more collaborative to incorporate the feedback we’ve received from delegates over the past few Congresses by trying to avoid having the same or similar presentation and presenters from the same sponsor year after year.
Tickets
- each Industry Symposium includes six full Congress tickets (excluding social activities)
- five Symposium support passes (only valid for the duration of the sponsor’s own Symposium)
- content is subject to approval and will be distributed by the WMS on behalf of the sponsor to delegates who have given consent to receive marketing emails during registration only
- 14 days lead time is required to process
- content is subject to approval and will be distributed by the WMS on behalf of the sponsor to delegates who have given consent to receive marketing emails during registration only.
Symposia programme will be included in the designated industry section of the app
- the symposia time slot will be decided by the Programme Committee
Industry sessions will be clearly indicated in the programme as: “WMS Industry Symposium” not included in the main event “CME/CPD credit offering”.
Support will be acknowledged in the sponsorship section of the event website, app, and platform.
Digital full-page brochure advert
Those companies that secure a symposia will also be given a full page within the brochure to promote their symposia but can purchase additional adverts if they wish.
Please refer to the Key Dates and Deadlines page for the submission date for your brochure artwork.
150 Legacy tokens
Each symposia sponsor will receive 150 legacy tokens as part of their package to promote their session. Tokens will be handed out to the first 150 delegates attending your session.
A slide will be provided and shown before the start of a symposia session that will explain the Legacy Token Initiative, and how the delegates should use them.
Catering guidelines for Symposia sponsors
Costs and arrangements
Catering will be at the sponsor’s expense and must be arranged and paid for directly with the venue catering team.
Morning Symposia
Sponsors are required to provide tea, coffee, and a light breakfast as a minimum.
Catering set up
- buffet-style catering will be available in the foyer outside the Symposium halls during the hour before your session
- service may begin 30 minutes prior to the Symposium start time, provided your team is ready
- delegates should be able to take food and drink to their seats for the presentations
Sustainability
We encourage sponsors to consider food waste when placing catering orders.
Branding and set up
- up to two banners (maximum height: 2.5m) can be displayed in the catering area.
- a few high tables can be arranged — please contact the catering team to coordinate.
For further discussions on Symposium catering, please contact Rachel Lockett.
| Industry Symposia time slots (subject to change) | |||
|---|---|---|---|
| Date | Time | Hall G | Hall K |
| Tuesday 7 October 2025 | 16:30-17:30 | Symposium 1 | Symposium 2 |
| Wednesday 8 October 2025 | 07:45-08:45 19:00-20:00 |
Symposium 3 Symposium 5 |
Symposium 4 Symposium 6 |
Networking Reception - £10,000
Evening - Tuesday 7 October
Number available - three
Included in this sponsorship item is one full Congress ticket
As a sponsor of the Networking Reception, you’ll enjoy one additional full-Congress ticket and one ticket to the Networking Reception.
This sponsorship item includes acknowledgement in the list of sponsors, promotional signage in the venue on the evening, and recognition in the app.
Congress morning coffee breaks - £20,000
Exclusive buyout for all breaks
Included in this sponsorship item are two full Congress tickets
Connect with delegates during the morning coffee breaks at the WMS 2025 Congress by sponsoring this networking opportunity.
As the morning coffee break sponsor, your brand gains visibility with branded signage strategically positioned on coffee break tables.
Your organisation will also receive recognition in the Congress app.
Networking Dinner - £40,000
Evening - Friday 10 October
Number available - two
Included in this sponsorship items are four full Congress tickets
This sponsorship opportunity includes four full Congress tickets and four tickets to the Networking Dinner, acknowledgement in the list of sponsors, promotional signage in the venue on the evening, and recognition in the app.
EXHIBITION SPACE
Exhibition booth information
When applying for your stand on the application, please indicate your size preference. A detailed floor plan will be put together based on the requests and made available as soon as possible after all exhibition space has been allocated and bookings have closed.
Should you require an additional stand for medical/commercial use, a large stand can be purchased, and the booth design will need to include a split of the space.
Please be mindful of the environmental impact of larger stands and single-use elements of them.
There is a maximum of one stand per global organisation, which includes any subsidiaries, parent companies or affiliated organisations.
Exhibition booth designPlease kindly note that all exhibition booth designs must be submitted by the date outlined in the key dates and deadlines table. Each exhibition booth has to be approved by the Austria Center Vienna. Apart from shell scheme stands, this regulation applies to all self-constructed stands. The WMS asks that accessibility plays a role at the heart of each exhibition booth design. For the WMS 2025 Congress in Vienna, each exhibition booth must be easily accessible. This means that exhibition booths cannot be raised from the floor unless a ramp or railing for access is provided. We recommend a carpeted exhibition space.
Breakdown
We ask that all exhibitors please adhere to the date and time provided in the deadlines and key dates table for the breakdown of the exhibition booth. The Austria Center Vienna strictly prohibits the breakdown of exhibition booths before the end of the Congress. Therefore the breakdown team will only be allowed access to the venue to begin breakdown on the date and time specified on the key dates and deadlines page.
Please email all booth design proposals to sponsorship@worldmusclesociety.org
Morning and afternoon coffee breaks will be in the exhibition area Tuesday - Saturday.
Patient advocacy groups
More information to follow soon.
Exhibition pricing
Hall X1, Austria Center Vienna
Full Congress tickets do not include social activities.
These can be purchased during the registration process at an extra cost.
| Exhibition stand sizes and prices | |||
|---|---|---|---|
| Size | Quantities | Price | Details |
| 8m x 4m | 2 | £80,000 | Eleven exhibitor full Congress tickets for any staff in your organisation and/or external support staff |
| 8m x 3m | 4 | £60,000 | Nine exhibitor full Congress tickets for any staff in your organisation |
| 6m x 2m | 6 | £30,000 | Four exhibitor full Congress tickets for any staff in your organisation |
| 3m x 2m | 10 | £15,000 | Three exhibitor full Congress tickets for any staff in your organisation |
| 3m x 2m | 10 | £5,000 | One exhibitor full Congress ticket |
| 1m x 2m (PAG) | 12 | TBC | |
VENUE FLOOR PLAN
Austria Center Vienna, Level - 2
See all the venue information: https://www.acv.at/en/
Virtual tour: https://www.acv.at/en/press/video/
Floor plans: level plan
MARKETING OPPORTUNITIES
Digital brochure
In line with the development of the WMS Sustainability Policy, there will be no full printed programme book this year. However, industry partners can benefit from a digital brochure that will be emailed to all delegates who have chosen to receive marketing materials on several occasions in the lead-up to the event. It will also be available for delegates to access via the app and on screens at the venue. As a digital file, not only are we not limited by space, allowing all companies who are interested to purchase adverts within the brochure, but we also have the opportunity to make those adverts ‘clickable’ so that they link through to a website of your choosing to further maximise the impact that they have.
Advertising specification
| Advert Size | Price | Size (wxh) |
|---|---|---|
| Double page spread | £2,200 | 4960 px x 3508 px |
| Full page | £1,650 | 2480 px x 3508 px |
| Half page | £1,100 | 2480 px x 1754 px |
| Quarter page (portrait) | £550 | 1240 px x 1754 px |
Exclusive email shot - £3,000*
Number available - five
Gain additional exposure for your Symposium, organisation, or exhibition booth by sending out an email shot to the pre-registered delegates who have agreed to receive promotional material, at a date and time coordinated with the Sponsorship Manager and Communications Manager.
Each email shot will only feature one company. Following feedback from delegates, the number of email shots available has been limited and only one can be booked per company meaning that the impact of each email shot has been increased. The designed email (HTML- format with WMS 2025 design requirements) and the preferred “Subject”
are to be provided by the sponsor. The “from” field will be the WMS Congress Office and will contain the Industry Support Disclosure (full details will be provided nearer the time).
All content needs to be submitted no later than the submission date provided on the key deadlines and dates page.
App advert banner - £3,000*
Number available - five
Rotating banner advertisement on the app home screen.
As delegates navigate through the app, your brand will consistently be in view, reinforcing your presence throughout the Congress. When clicked, your banner advert will direct delegates to a link of your choice.
This sponsorship item includes recognition in the list of sponsors, in the app, platform, and website.
Sponsored social media post
More information on this exciting new initiative will be provided in the updated version of the sponsorship and exhibition at WMS 2025 website.
Social media
Please email high-resolution Vector or PDF files of your logo where requested during the application process for the WMS to feature your organisation on our social pages.
We would like to highlight that all sponsors will benefit from recent developments in our social media marketing activities across various platforms including Facebook, Instagram, and LinkedIn. Our main focus is to create a community for our members before, during, and after the Congress, which will enable us to maximise benefits and promotions for our sponsors. We highly encourage sponsors to engage with us to take advantage of this opportunity.
In due course, we will provide a guide for promoting your participation at the WMS 2025 Congress on your own social media platforms.
Onsite badge registration kiosks - £30,000
Includes branding
Total six kiosks - exclusive sponsorship
This sponsorship item includes three full Congress tickets
The onsite badge printing kiosks are the initial point of contact for delegates, making this a prime sponsorship and making it a key space for one sponsor to promote their branding on the kiosks.
The kiosks will be branded with sponsor branding and have the WMS 2025 Congress branding on the screen. The final branding files will be developed in-house with our graphic designer and applied by the supplier of the kiosks. Support for the kiosks ensures a positive and organised start for every delegate.
Charging stations - £10,000
Number available - six
This sponsorship item includes one full Congress ticket per charging station
Each station is equipped with twenty four secure lockboxes, ensuring a safe and convenient way for delegates to charge their devices while they’re engaged in Congress activities.
The charging stations will be fully branded with sponsor branding, in addition, the WMS 2025 Congress branding will be on the screen.
Meeting pod - £10,000
per pod/includes branding
Number available - three
This sponsorship item includes one full Congress ticket
Sponsor a branded meeting pod to provide delegates with a dedicated space for one-on-one interactions.
Equipped with power outlets, USB charging points, air charging facilities, desk lamps, and comfortable seating, these meeting pods are designed to seat groups of two to four people and are for the use of all the WMS 2025 delegates.
The pods will be in the exhibition hall. The meeting pods will be branded with the WMS 2025 Congress branding and sponsor branding. The final branding files will be developed in-house with our graphic designer, and applied by the supplier of the meeting pods.
Photo booth at networking dinner - £16,000
This sponsorship item includes one full Congress ticket
The WMS 2025 photo booth will be a highlight of the networking dinner. Positioned in a high-traffic area, the booth will be fully branded with your organisation’s logo, alongside WMS 2025 Congress branding. As delegates share their photos during and after the event, your sponsorship will extend its reach beyond the venue.
MEETING OPPORTUNITIES
Meeting rooms
More information will be provided in the updated version of the sponsorship and exhibition at WMS 2025 website.
Sponsors will have the opportunity to apply for one meeting room, per organisation, for the duration of the Congress (Tuesday to Saturday until the end of the last Congress session). AV and catering can be ordered through our venue contacts, the details for which will be provided at a later stage.
Pre and post-Congress delegate registration list
While we consider the delegate registration list to be a value-added benefit for our sponsors, our primary focus must remain on ensuring a pleasant experience for our delegates. We believe that respectful and meaningful interactions between sponsors and delegates will greatly contribute to achieving this goal.
From July, lists will be provided monthly including the delegate’s first name, surname, professional role, organisation, country, and prescriber/non-prescriber status, accompanied by usage guidelines. All lists provided are subject to delegate consent upon registration. If consent is withdrawn, delegates will still have the opportunity to interact with sponsors and exhibitors during the meeting or via the virtual platform/app.
Any complaints from delegates regarding the list will result in its revocation for all parties involved.
SPONSORSHIP AND EXHIBITION INFORMATION WEBSITE
Shortly after booking your opportunities for WMS 2025, you will be given access to our Sponsorship and Exhibition Information Website which will contain useful technical information about the venue and other frequently asked questions. The information website is updated regularly; we will send you an email notification informing you of any updates.
Thank you in advance for your support and we look forward to collaborating with you on a successful Congress!
wms2025.com #WMS2025
WMS 2025 Sponsorship & Exhibition Manager
Rachel Lockett
Email: sponsorship@worldmusclesociety.org